In today’s connected age when everyone is juggling multiple responsibilities, it is crucial to develop and learn effective ways on how to manage time. This knowledge is necessary to balance contradicting demands for leisure, fun, studies, work, job-hunting, and other activities even if they only require a short amount of time. Time management skills are essential for your daily life especially when you’re someone who deals with multiple tasks regularly.
Often, it seems as if there is not enough hours to do all the work on hand; this situation usually leads to stress that can highly disrupt a person’s focus and work-flow. So once you have determined a variety of methods to improve the way you manage your time, this is when you can start adjusting your daily routines to lessen any stress that is caused by lack of time.
- Analyze how you spend your time and what you spend your time on. This can be done by setting up a timer for at least 30 minutes, then every time the alarm goes off, jot down whatever it is that you are doing and repeat after 30 minutes. Once you already have a set of activities listed, examine and study these while comparing them to your goals. Are you on the right track, or are your priorities elsewhere and not focused on your objectives?
- You may think that this is something really simple and unnecessary but having a to-do list is generally the foundation of all the systems of time management. Your list may vary from fancy journals, electric gadgets, a simple notebook, and more – but the main idea is to list down all the things you want to do then categorize them from the most important to the least; all the tasks you want to do are important, however, you should distinguish the important activities from the urgent and the less important ones.
- Plan your work then work the plan because it is vital that you always push through with your listed activities. If not, the whole idea of your planning will be irrelevant and invalidating to the true value of time management.
- Have some control from procrastination and loafing around – self and environment control is key; however, control over your environment should be focused on further for you to be able to push through with your activities.Discipline yourself and try to control your surroundings by eliminating things that cause procrastination such as uninstalling games from your computer, moving the television elsewhere for you to avoid getting distracted by it, and any other distractions that prevent you from doing tasks that need to get done.
- Another way to make more time for other activities is by asking others for a hand. If you don’t have people who work with you, that isn’t a problem, seek assistance then delegate certain tasks to a peer, a supplier, your superior, and even a customer. It’s true that most of us prefer doing tasks on our own, but remember that sometimes, it’s better to have people assisting you to get tasks done faster.
- Delete tasks if necessary. Always revisit your list of plans and tasks. Cross out the tasks that have been completed and eliminate those that are no longer necessary or important.
- Take a breather and allow some down-time between activities. You and your brain requires rest and doing so will give you a clearer perspective of what you have to do, as well as new ideas that may be required for various tasks.
- Commit to your plans and be professional when it comes to these. Ensure that you follow through with these and accomplish them because a strong will to succeed in fulfilling your tasks will bring you great results.
- High efficiency and positive results will not be possible if you neglect yourself; have a healthy lifestyle and sleeping well will help your mind and body function more effectively.
- For all the tasks that you do, have 100% focus and concentration. If you get distracted by the little things, you will end up neglecting your task and take more time than necessary to accomplish these.